New Organization Request
We welcome applications for new student organizations on a rolling basis, primarily in the spring semester. Please review Brown's recognized student organizations (Undergraduate)/Graduate) to ensure that your organization is differentiated from established groups. Please email sph-students@brown.edu for more information.
Resources for Approved Organizations
To ensure that events are intentional, impactful, and well-promoted, we encourage you to follow the steps below:
- Reserve Space at SPH
Explore reservable spaces and room capacities on our Student Spaces page. Please email ty_varszegi@brown.edu to request your room reservation; Ty can also advise on ideal times based on class schedules. - Guest Speakers
Before confirming any guest speakers, please connect with sph-operations@brown.edu to discuss logistics to ensure that appropriate speaker forms are completed in advance and that payments/co-sponsorships are processed in a timely manner after the event takes place. If Media Services or accommodations are necessary, the more lead time, the better. - Request Event in Events@Brown Calendar (email below information to sph-events@brown.edu at your earliest convenience). This will ensure that it is promoted on the University calendar and likely in SPH's Monday morning Public Health Pulse, etc.
- Title of event
- Succinct description
- Square image (photo preferred; if using text, ≤6 words for accessibility)
- RSVP preference (you can provide a Google Form or have individual RSVPs emailed to you from the Events@Brown site)
- Contact person + email address
- Co-sponsoring organization, if applicable
- Publish in Today@Brown
Once your event is created in Events@Brown (above), you can then submit it to Today@Brown. Learn more about Today@Brown guidelines. - Promote Event on SPH TV Screens
Once your event has been added to Events@Brown, we invite you to promote it on the TV screens in the SPH student spaces (2nd floor in front of classrooms, 3rd floor graduate lounge, and 4th floor suite lobby) up to one week in advance. Canva is a great tool for creating a 16:9 graphic (i.e. presentation in Canva); we highly recommend including a QR code leading to your Events@Brown link. Learn more on SPH's digital displays page. - Submit Event Receipts for Reimbursement
Once your budget has been reviewed/approved, receipts for food/supply purchases can be submitted for reimbursement. Several area restaurants participate in a program that where we can order food directly through Workday, bypassing the reimbursement process; check with Sean to see what the options are!
If you do opt to pay for catering in advance instead of using a Workday vendor, please submit the following to sph-operations@brown.edu:- Receipts from your purchase (with proof of payment)
- A flyer or description of the event
- A completed reimbursement form
- In your email, please provide the cost center info (varies based on student org):
- Departmental Undergraduate Group (DUG): CC40010, PRG113
- Graduate Student Council (SPH-GSC): CC40047, PRG136*
- All Other Student Organizations: CC40047, PRG114 + ACT_ (Activity Code)
- Disability Justice as Public Health: ACT1
- Public Health Consulting Club: ACT2
- Public Health Pre-Health Organization: ACT3
- Public Health Project Committee: ACT4
- Students for Latinos/Latinx in Public Health: ACT5
- Womxn in Public Health Organization: ACT6
- *If you are co-sponsoring with another organization on campus, Finance prefers that you detail the appropriate amounts/cost centers in the reimbursement form or speaker payment form, as this is much easier than transferring money into the GSC account.
Questions?
Please email sph-students@brown.edu.