New Organization Request

We welcome applications for new student organizations on a rolling basis, primarily in the spring semester. Please review Brown's recognized student organizations (Undergraduate)/Graduate) to ensure that your organization is differentiated from established groups. Please email sph-students@brown.edu for more information.

Resources for Approved Organizations

To ensure that events are intentional, impactful, and well-promoted, we encourage you to follow the steps below:

1. Reserve Space at SPH
   Explore reservable spaces and room capacities on our Student Spaces page. Please refer to the SPH Room Booking guide to request your room reservation.
2. Guest Speakers
   Before confirming any guest speakers, please connect with sph-operations@brown.edu to discuss logistics. They will help coordinate any necessary speaker forms in advance and facilitate timely payments/co-sponsorships after the event. If Media Services or accommodations are needed, please request these at least 14 days in advance.
3. Request Event in Events@Brown Calendar (email below information to sph-events@brown.edu at your earliest convenience). This will ensure that it is promoted on the University calendar and likely in SPH's Monday morning Public Health Pulse, etc.
   • Title of event
   • Succinct description
   • Square image (photo preferred; if using text, ≤6 words for accessibility)
   • RSVP preference (you can provide a Google Form or have individual RSVPs emailed to you from the Events@Brown site)
   • Contact person + email address
   • Co-sponsoring organization, if applicable
4. Publish in Today@Brown
   Once your event is created in Events@Brown (above), you can then submit it to Today@Brown. Learn more about Today@Brown guidelines.
5. Promote Event on SPH TV Screens
   Once your event has been added to Events@Brown, we invite you to promote it on the TV screens in the SPH student spaces (2nd floor in front of classrooms, 3rd floor graduate lounge, and 4th floor suite lobby) up to one week in advance. Canva is a great tool for creating a 16:9 graphic (i.e. presentation in Canva); we highly recommend including a QR code leading to your Events@Brown link. Learn more on SPH's digital displays page.
6. Submit Order or Reimbursement Request
   Once your budget has been approved, food and supply purchases can be made.
   
   Several area restaurants participate in Brown’s America to Go (ATG) program where food can be ordered directly through Workday. Check the Current ATG Vendor List for this option. Alternatively, you may purchase food/catering from another vendor and submit for reimbursement. Please refer to Brown's Spending Guidelines to ensure purchases are within the per person limit.
   
   Please submit the following to sph-operations@brown.edu:
   • Order to be placed with an approved Workday vendor OR an itemized receipt from your purchase (if you paid in advance and are requesting reimbursement).
   • A flyer or description of the event
   • A completed Meals and Hospitality Form
   • In your email, please provide the student organization name and worktags as outlined below*:
     • Departmental Undergraduate Group (DUG): CC40047, PRG113
     • Graduate Student Council (SPH-GSC): CC40047, PRG136
     • All Other Student Organizations: CC40047, PRG114 + ACT_ (Activity Code)
       • ​​​​Disability Justice as Public Health: ACT1
       • Public Health Consulting Club: ACT2
       • Public Health Pre-Health Organization: ACT3
       • Public Health Project Committee: ACT4
       • Students for Latinos/Latinx in Public Health: ACT5
       • Womxn in Public Health Organization: ACT6

*If an event is being co-sponsored, please provide all necessary worktags along with the split of expenses.

Questions?

Please email sph-students@brown.edu with your questions.